Policies to be maintained in Designated Centres

In order to share resources the Quality & Standards Sub Committee has agreed to share some examples of policies that are to be maintained by service providers in designated centres under Schedule 5 of the Health Care Act. 

Policies made available by member organisations for information purposes only.  Please click on the links: 
 

1. The prevention, detection and response to abuse, including reporting of concerns and/or allegations of abuse to statutory agencies.

Policy from St. Michael's House January 2016 (adults) 
Policy from St. Michael's House January 2016 (children) 
Policy from Western Care (adults)
Policy from Western Care (Children)

2. Admissions, including transfers, discharge and the temporary absence of residents.

Policy from St. Michael's House
Policy from KPFA 
Policy from Western Care

3. Incidents where a resident goes missing.

Policy from KARE    
Policy from KPFA
Policy from Western Care

4. Provision of personal intimate care.

Policy from KARE   
Policy from KPFA
Policy from Western Care

5. Provision of behavioural support.   

Policy from KARE     
Policy from KPFA
Policy from Daughters of Charity 

6. The use of restrictive procedures and physical, chemical and environmental restraint.

Policy from KPFA  

7. Residents’ personal property, personal finances and possessions.

Policy from Western Care

8. Communication with residents.

Communication Policy March 2016 - Easy to Read (St. Michael's House)
Provision of Information Policy April 2017 (St. Michael's House) 
Policy from Western Care
Policy from Western Care (listening and responding)

9. Visitors.

Policy from Carriglea
Policy from Western Care

10. Recruitment, selection and Garda vetting of staff.

Policy from Western Care (Inclusive Recruitment)

11. Staff training and development.

Policy from Ability West 
Policy from Ability West 
Policy from Western Care

12. Monitoring and documentation of nutritional intake

Policy from Waterford Intellectual Disability Association. 
Policy from Ability West - Diet and wellbeing 
Policy from Ability West  - Nutrition for Service Users
Policy from KARE 
Policy from Western Care
Policy (children) from Western Care 

13. Provision of information to residents.

Policy from Waterford Intellectual Disability Association.
Policy from KPFA
Policy from Western Care

14. The creation of, access to, retention of, maintenance of and destruction of records.

Policy from St. Michael's House 
Policy from Western Care

15. Health and safety, including food safety, of residents, staff and visitors.

Policy from Gheel - food safety
Policy from Gheel 
Policy from Kare 
Policy from Western Care (organisational)
Policy from Western Care (department)
Policy from Western Care (infection control)

16. Risk management and emergency planning.  

Policy from Gheel
Policy from Gheel   
Policy from KPFA
Policy from Western Care
Policy from Western Care (Emergency Procedure)
Policy from Western Care (Risk Register)

17. Medication management.

Policy from KARE
Policy from Western Care

18. The handling and investigation of complaints from any person about any aspects of service, care, support and treatment provided in, or on behalf ofa designated centre.

Policy from Kare 
Policy from Western Care

19. Education policy which complies with relevant legislation in respect of the education needs of children with disabilities (in centres where children reside). 

Policy from Western Care

20. Access to education, training and development.

Easy to Read Policy from St. Michael's House 
Policy from KPFA    
Policy from Daughters of Charity
Policy from Western Care

21. CCTV (in designated centres where CCTV systems are in use).

Policy from Carriglea
Policy from Western Care

Additional policies shared by members for your information: 

Individual Planning – Adult Services (Policy from Western Care)

Individual Planning – Children’s Respite (Policy from Western Care)

Individual Planning – Autism Services (Policy from Western Care)

Enabling People to Enjoy Best Possible Health (Policy from Western Care)

Incident Reporting (Online) Procedure (Policy from Western Care)

Rights of Adults and Children using Western Care Services (Policy from Western Care)

Guidelines on Manual Handling (Policy from Western Care)

Supporting People with Epilepsy (Policy from Western Care)

Falls Risk Reduction Policy (Policy from Western Care)

Fire Safety Guidelines (Policy from Western Care)

End of Life Care (Policy from Western Care)

Managing and Reporting a Death in Service (Policy from Western Care)

Code of Conduct for Western Care Employees (Policy from Western Care) 

If you have any further examples of the following that you would be willing to share please email mary.barrett@fedvol.ie and we will post them on the National Federation website

Please note:
The documents submitted here have been generously made available by member organisations of the National Federation of Voluntary Bodies as a resource and aid.  These have been developed by each of the respective organisations in response to their unique vision, ethos and priorities and should be read as such.  They have been approved within that organisations structures and the National Federation of Voluntary Bodies does not recommend one policy over another but is facilitating member organisations to share resources.